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Remote Work Is Here to Stay: How Businesses Can Prepare For Remote Work

In the wake of COVID-19, some companies are ahead of time to adapt to remote work. Remote work being the need for the current scenario, it is logical to assume that more and more people will be working from home in the future.

Companies should establish clear remote-work policies and training for employees on how to act in times of crisis or any other unexpectedly changing circumstances.

To Adjust during the sudden phenomenal shift, businesses have to overcome specific challenges to revive their employee engagement and productivity levels back to normal.


What are the challenges in remote work?

Remote work is here to stay, companies are constantly looking for ways to confront these challenges. Even though many myths are going around about remote work, most businesses have successfully implemented telecommuting and gained exponential advantages throughout the pandemic.

Remote work isn't always rainbows and unicorns. Remote employees are more productive outside a conventional office environment but they're also more vulnerable to working long hours, work-home interference, more intense workspace, and in some cases, greater stress.

Companies also face significant challenges like collaborating and communicating with employees, working from different locations, managing meetings across varied time zones, tracking productivity, and managing tasks, including finding a reliable network connection for employees to prevent security breaches.

While remote working could save a company some operational costs, it is more about data security and accountability. Businesses may also need to provide more suitable equipment for their employees to work from home.

It can take some time to adapt to managing a decentralized team. Decentralized organizations allow middle and low-level managers to make decisions that affect productivity, efficiency, and performance standards. You not only communicate your vision and expectations to your management team, but you trust them to figure out the best method to achieve company’s desired goals.

It's essential to address the biggest challenges of remote work and figure out ways to overcome them. Let’s go ahead and learn how to prepare for remote work.


Provide Team Collaboration Tools

Our virtual meetings are now a more lively and dynamic professional space that enables us to work from home more efficiently. Communicating regularly with the remote teams can make the associates feel more engaged and committed to the goals.

Team members establish a personal bond - thanks to the tools like Slack, ProofHub, Trello, Quip, GoToMeeting and more, which makes professional collaboration easier. Regular communications and collaborations via drive, file-sharing, and calendars can help boost productivity. Project management, time management, meeting management, and various other functions can be accomplished with Zapoj Workspaces exclusively for remote team members.


Ensure Data Security

Research indicates that 43% of cyber attacks target small businesses. Keeping your security up to date is therefore essential. This poses a significant challenge since your workers won't have anyone from your security team on their side.

Additionally, if your job involves accessing the company's servers remotely, that poses an even higher risk. To enhance security, you can take precautions like setting up a VPN, IDS and use a multi-factor authentication system. Zapoj has such robust security protections with E2EE and Secure Real-time Transport Protocol (SRTP) across web, mobile and desktop apps.

Zapoj Workplaces implemented the easiest and multi authentication methods to secure your remote work environments. By applying these methods to your company’s online safety, you should be able to minimize potential security breaches. Get to know the best security practices businesses can implement for remote work here.


Know your Company's KPIs

Key Performance Indicators aren't the same thing as measuring the number of hours worked. What are the factors that impact growth? You need to identify the factors that are an integral part of the overall objectives.

Companies can set up project management software to track the team member's productivity and effectiveness of the communication. Employee performance can also be affected by monitoring the right/wrong things. Tracking the KPIs of the respective teams can help identify challenges swiftly, and resolve them within the consolidated workflow.


Provide your workers with the necessary equipment

Regardless of whether you hire full-time remote employees or give them some flexibility regarding their workplace, you as the business owner have to provide them with the necessary equipment like laptops, extra monitors, headsets, broadband connection, and secured network to efficiently do their jobs.

Many companies give them all the necessary software or compensation for them to purchase it themselves. Providing them with the necessary gear shouldn’t be a matter of if but when, if you trust your employees enough to allow them to work remotely.


Establish daily check-ins

Successive remote managers set up a daily call with their employees. You can set up a separate channel for employee check-ins and check-outs to track their productivity and working hours. If your employees work independently from each other, team calls can help them stay aligned with company goals and become highly collaborative. Ensure that your employees know that they can consult with you directly and that their concerns and questions are taken seriously.


Emotional support and encouragement

Management has a critical role to play in addressing employee challenges, especially in a sudden shift to remote work. It’s important to obtain information from new remote employees who aren’t communicating stress or anxiety.

Managers could simply ask them “How has your experience been working remotely so far?” can yield valuable insights. Make sure to listen carefully to the employee's answer, and then briefly reinforce what you heard to ensure that you were understood correctly.

Focus on the remote employee's well-being, reconcile their accomplishment, and show them your support. Always make their concerns be the biggest part of those conversations.


Conclusion

As remote working has become the future of work, companies get used to new ways of working, they are adapting to more flexible approaches to achieve success. Lessons being learned from the 2020 crisis, remote workforce is more focused on the outcomes rather than just measuring the time.

When your organization is faced with the challenges of remote work for the first time, it might seem insurmountable. Working remotely doesn't have to be intimidating. Instead, it can be liberating with the right tools, leadership, and willingness to learn and make transformation happen.

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