How to Manage Safety and Well-being for Remote Employees

The workplace is rapidly changing, which presents opportunities for a better blend of work and life balance. Increased productivity is often cited as a benefit since the workers do not have to spend long hours commuting. Additionally, companies can save on expenses by not maintaining a large office or spending neither on food. Besides, the employees have the flexibility of working from home.

But, it also has its limitations. Do we clearly understand the problems?

Many people are working from home, without any contact with their coworkers, friends, or family members for the first time. Our routine is disrupted causing additional anxiety, stress, and strain on our physical, mental, and financial health.

Additionally, businesses use remote work models to grow into strategic locations. Studies show that remote workers frequently struggle with loneliness, dissociation from work, and communication. Protecting employees’ health and well-being is another biggest challenge employers face.

Business leaders and human resources understand the importance of maintaining remote team members’ well-being at work. It can potentially be great to boost employee morale, improve retention rates, and help avoid unwanted stress. Here are some of the efficient ways you can support the health and well-being of your remote workers.

Stay Connected

The best thing to do is stay connected and communicate as much as possible regularly. Companies can arrange daily virtual meetings, send weekly updates, and stay connected with the team members via online chat.

This consistent level of communication will instill trust and remote employees will feel more comfortable. It also allows them to be more open and supportive. Managers should be open to discussing issues the remote workers face and resolve them through an audio or video call.

Conduct a Risk Assessment

When working from home, employers still have the responsibility to ensure the well-being of their remote workers. Seek health reports, execute a risk assessment on a workstation, lighting, ventilation, desks and chairs, computers, laptops, and other devices, security of data, insurance, and electrical installations before approving remote work applications. This would make assigning tasks easier and employers can address any health and safety concerns for those working at home.

For employees to fulfill their duties efficiently, employers must provide the equipment necessary for them to do so. The risk assessment should instruct employees to resolve any issue related to their homes.

Provide a Higher Level of Well-being Support

Employees sometimes prefer talking to someone other than their manager or team members. HR can help with both professional and personal issues from a work perspective. Remote employees ‘ well-being and mindset directly impact their productivity.

A plan for employee assistance would be very beneficial at this time. You can provide your employees with wellness support by encouraging them to open up about their problems.

Encourage Taking Breaks

The boundaries between office and personal time are clearly defined when working at an office. You arrive and start your working day, take lunch breaks to run errands with colleagues, take breaks to take coffee and visit your desk for a while, and then pack up and leave your work mindset behind. There are interruptions and interactions during the day.

Working remotely may be challenging for people who feel they have to be contactable at all times. Remote employees should therefore be encouraged to take short breaks during the day, every day.

By changing your attitude and management style, you can ensure remote working works for your employees as well.

Consider Rotating Workloads

The well-being focus has mostly been on the current environment, and how we can adapt to it, but you mustn’t neglect the fact that your employees still have to carry out their task activities, and this can be stressful for them.

Could you help any of your employees struggling with their workload by dividing some of their tasks with other employees? Those who have transferable skills can take advantage of this opportunity to gain experience across other teams by helping out with their colleagues’ duties.

Impact of Isolation and Loneliness

People often feel isolated when working remotely. So, it is essential for managers and HR to check on the team members and find out how they’re doing. As feeling lonely can lead to depression and other mental illnesses. Understand any significant changes you see in your team members’ personalities or their work because it may indicate that they are suffering.

A majority of home-based work involves office-type tasks and is considered low-risk. But employers must still protect their employees’ well-being by law. If you are employing remote workers, be sure to conduct a reasonable risk assessment by your HSE officer. It is advisable to complete a suitable risk management checklist to approve an employee’s request to work at home.

Active team collaborations and encouragement for remote employees experiencing COVID fatigue can make a big difference in their mental and physical health. You should always remember that thoughtful communication is key, no matter the medium.

Zapoj simplifies team collaboration and helps you understand their productivity levels, task progressions, stay on top of activities across departments. Sign up immediately or request a demo. We will help you get started and put Zapoj out for optimal use.


10 Ways To Improve Remote Employee’s Productivity

Working from home has become the new norm. Many people love it and some are not so comfortable, regardless of which side you are on, business leaders and HR experts acclaim, Remote work is here to stay.

Before the pandemic, the number of telecommuters was steadily increasing. According to Global Workplace Analytics, Since 2005, remote work has grown 173%, whereas millions now work from home at least part-time.

The global work from the home experiment has accelerated the impact at a fast pace, companies have been forced to adjust their work arrangements.

Some businesses have completely moved their workforce to the remote. And communication was the biggest challenge faced during the crisis, whereas teams were urged to find the right strategy to keep the business running smoothly despite the global crisis.

Beyond typical remote work culture, business leaders are adjusting to the expectations of the employees and themselves to improve productivity. Below are the tips on establishing an efficient, productive, and sustainable remote workforce.

1. Set Communication Channels

Communication is a crucial contributor to team productivity. Without seamless communication, your business can go through losses. Many successful companies thrive on effective communication and set up channels that ensure the effectiveness of the communication prevails within your teams.

Project managers play a big role in helping the team members to understand their responsibilities and bridge the communication gaps. Miscommunication can lead to multiple confusions within the team which will impact the overall productivity of the team.

Communication for a dispersed workforce should be more aligned and a customized channel can make things easier for employees. Consider building an in-house communication channel where employees feel more comfortable rather than tools that won’t work well. These communication channels can help in reducing the communication gap across departments and team members working remotely. It helps the remote employees to feel more empowered and connected with effective communication with the team.

2. Give Your Team Member Ownership

Giving them the power of ownership can directly influence their well-being, morale, and self-esteem. Allow them to make their own decision and make them accountable for their work, which induces a sense of responsibility regarding the work.

Business leaders have recognized that this impacts the performance of the entire remote team and offers the freedom to work differently. It also shows that you trust them in their capabilities to handle a specific job.

3. Incorporate Some Team Activities

Team productivity demands more than just work. understanding their interests, strengths, and weaknesses will help you segment your internal audiences to transform them into happier people. If the team members are happy and feel connected, the team productivity and efficiency will automatically increase.

To beat the Anonymity, add fun elements and incorporate team-building exercises at regular intervals, which also washes away any grudges or miscommunications between team members.

4. Recognize Accomplishments

Remote employees work best when they are given a reason to do so. Like a pat on the shoulders, they wanted to be appreciated with incentive programs. Studies show that 85% of the employees felt more motivated to do the best when an incentive was offered.

Employees feel supported and feel more productive at work when their part is recognized. Ensure you share your team and their accomplishments with the rest of the company. Employees’ motivation has a direct impact on their company engagement and productivity.

5. Personalize Your Messages

Not all team members require the same message. Keep your messages strong and crisp, as they are dealing with too much or irrelevant information.

If you want to make them productive at work, ensure they focus on the right information that is essential to them. Irrelevant information can distract them and make them lose interest. As mentioned before, segment your content and support your team member’s productivity while working from home.

6. Know Your Employees

One of the best ways to ensure that your employee gets the information is by personally recognizing them. So, they can be successful in their job with optimal productivity. It would also help in building a kickass team that works on their own at the same time more approachable, so if someone in your team has a question, they don’t need to think twice to clarify their doubts. Clearly defining their job responsibilities and your expectations help them perform at their best abilities

7. Employ a Project Management Software

Project management software plays a vital role in boosting team productivity. Having the right tool in place, the employee can become efficient at work and increase collaboration between members.

You need all-inclusive software like Zapoj to keep you and team members together well aligned during crisis management and make informed decisions that take your productivity game to a whole new level.

8. Measure The Effectiveness of your Internal Communication

To keep the internal communication strong, learn what works the best and what fails. If you notice any glitches, make sure to rectify them timely so the remote employees get the information they need.

Ensure that your remote workers don’t feel left out, otherwise feel disconnected, or else these productivity levels may go down.

9. Give Feedback

Create and encourage an open culture of dialogue that makes working easier for them. Getting to know about the opportunities to improve will motivate the team members to make some changes in their style of working. It allows room for creativity and could help them improve.

By providing constant support, feedback and encouragement, you can easily increase productivity levels. Ask them or find other ways, you can make it easier for the remote employees. This will let them know you deeply care for them and work stress-free.

10. Engaging Work Environment

Work from home environment and infrastructure are the essential attributes in improving a team’s efficiency and productivity. Try helping your team set up a home office with a good internet connection, devices, and necessary accessories they need to get the job done.

Offer them guidelines to improve their work-life balance. Also consider creating a virtual space, where your employees can share insights, best practices, business trends, or fun facts.

The Bottom Line

The transition of the work environment from the office to home is challenging. Many businesses are aware of the benefits of remote work. By working from home, remote teams can have better work-life balances, increasing the revenue of the company.

Productivity, with a well-defined mission and principles to guide the business, is one way to move to the next level. The most effective way to identify problematic areas and optimize productivity is by measuring productivity. Keep your goals high so you reach new milestones.

Managing productivity across departments and making the best use of resources can result in positive consequences for the company as a whole and its employees. Getting in control of your priorities and managing deadlines will bring you more organization and accountability.

Identify the key performance factors that directly influence the growth of the business by incorporating proactive software like Zapoj Zsuite. Now you can automate most of your project management functions and make informed decisions, with a sophisticated communication plan for all circumstances. Ease your remote work model with Zsuite to drive more meaningful experiences for your remote workforce and increase their productivity 10x times more.