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Zapoj Workspaces- More Than Just Independent Communication and Collaboration Platforms

Zapoj Workspaces

When virtual offices are becoming the norm, you need more than just communication tools to run efficient business operations. You need robust collaboration tools that allow for easy information sharing and efficient workflows.

With Zapoj, you get everything you need to emulate a winning virtual work environment. No more information silos, no more loss of productive hours, and no more operational inefficiencies. Zapoj provides you with a complete solution that will be the technology pillar of strength your organization desperately needs.

Unify And Bridge The Gaps In Communications And Collaborations

Everyone accepts the fact that communication is key to success in any remote work environment. But what people often forget is the importance of the right communication tools to make it all work. Here are some challenges that organizations face as they make the shift towards a remote work culture:

  • Siloed communications and collaborations
  • Micromanagement that can interrupt productivity
  • Technology difficulties and gaps

Communication gaps alone can cost you millions in terms of productivity loss and incorrect business flows. Here is how Zapoj helps you bridge the gaps and bring about a genuinely collaborative virtual workspace Provides you with a unified communication platform that fosters proactive collaboration and communication across your teams A consistent interface that helps bring together your various communication channels under a single, convenient platform Zapoj has built several supporting features for taking care of all types of communication you need to execute when running a company. Some of the services provided include:

  • Situational awareness and Risk intelligence
  • Incident communications
  • IT event communications
  • Team communications and collaboration hub

It enables you to merge agile task management with communication tools. It makes no sense to keep project management and task management separate from your communication channels. Integrating the two spaces allows you to share information quickly, track your work artifacts more efficiently and keep track of your progress as well.

Zapoj has a good set of features like chat, video calls, voice calls, calendars, meeting schedules, and more that help you stay on top of all your agile tasks and keep track of your progress with ease.

Zapoj lets you take care of external communication as well with the help of read-only announcement channels, broadcast news, privacy options for every post made, and support for secure private conversations.

 

Adopt Zapoj- Looking Into Future, Hybrid Work Culture Will Be New Norm

A recent Gartner study reports that about 74% of companies plan to implement work from home for a considerable portion of their workforce permanently in the near future. As we move towards more technology-aware workspaces, remote work culture will become mainstream work policies. But there will still be a part of the front-line workforce who will continue to work from on-site premises and customer locations.

You will have to adapt to the changing requirements and promote a healthy work environment for both your on-premise and remote workers. As you adapt to such challenging hybrid work culture, Zapoj can ease the transition with its huge array of tools.

Be it team communication, collaboration, remote tracking, task management, meetings, online conferences, remote assistance, or employee safety - Zapoj can take care of it all.

Zapoj can replace your typical office cubicles and let you manage your teams more efficiently than you could in a physical workplace. Zapoj is the panacea for your organization’s digital transformation needs. Besides the various collaboration and communication needs, Zapoj also ensures all your information is kept safe and secure with strong security policies and access control in place. It gives you the power to accommodate the needs of all your employees.

 

Zapoj Helps Organizations Avoid Shelling Money On Numerous Tools Just For Communications And Collaborations

Just think of all the different tools you would need to use when setting up a remote team.

Besides the IT hardware and base infrastructure, you will need to set up user accounts and establish usage policies for various tools used. Let’s list some of the typical tools that all your team members will need for a smooth workflow:

  • An audio and video conferencing tool for daily project meetings, standup calls, and progress updates.
  • Screen sharing software to help share information during Knowledge transfers, product demonstrations, and presentations.
  • Calendar tool to view and coordinate your team’s schedules and plan project task management
  • Meeting scheduling app to inform your teammates of any meeting, send notifications and alerts on meetup times, keep track of the meeting minutes.
  • Task management tool to keep track of every task within an agile sprint or iteration.
  • Mail clients and mass communication tools for easy email communication and organization.
  • Chat application to catch up with team members as and when required.

There are many downsides to using arbitrary software applications for your remote working needs.

  • It can lead to an increase in shadow IT
  • It can cause security vulnerabilities
  • Data organization and workflow may get hampered.
  • Can cause communication gaps
  • Lack of multiplatform support
  • No data compliance assurance
  • Not all third-party apps will be appropriate to ensure data privacy and confidentiality.

Why go through all the trouble when you have Zapoj? Zapoj provides every tool you need for a smooth and efficient workflow You get a unified communication platform with support for project management. Zapoj gives you all types of tools like chat, video calls, audio calls, screen sharing, calendar, meeting schedules, mass communication, and more. Your data can easily flow across all of these apps with no extra effort required.

  • Zapoj also gives you top-level security protection, data compliance and makes sure all your access control policies are rightly implemented.
  • You can easily share and organize data across your teams with no added worries.
  • Zapoj is also device-independent. All Zapoj applications can be accessed from any type of device, be it a smartphone, Desktop PC, or laptop, helping you to go remote with your work environment truly.
 

Under Emergencies, Workspaces Is Just More Than Communications And Collaborations

A critical part of remote working that often goes unnoticed is the ability to track your employees in real-time. Zapoj is more than communications and collaborations, it helps you manage your diverse remote teams working from any part of the world. It helps you tackle the challenges of a global team like:

  • Time zone difference,
  • Work shift schedulings,
  • Meeting schedules at the right time
  • And so on with its geolocation features. Get business continuity across your global teams using Zapoj.

With Zapoj, you can track your employees’ location in real-time and support their ongoing work. It helps you ensure the safety of your on-site employees with the help of timely features like

  • Incident reports
  • Automated location tracking with geofences
  • Real-time alerts and notifications
  • Work hour tracking and maintenance
  • BYOD support

Zapoj improves your work efficiency in multiple ways. It helps you avoid micromanagement by letting your managers get real-time reports on their employee’s location and attendance at work. Timely incident reports and alerts also allow you to take the appropriate actions in case of an emergency and ensure your employees’ safety.

You can easily track travel times, optimize routes during service deliveries and let your on-site employees get remote assistance with ease.

Zapoj is your ultimate companion in sculpting a modern workspace that reflects well on the changing times. Equip your teams with the powerful Zapoj tools to help them enjoy their work-life and promote a healthier work environment.

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